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Wine Vendors

TERMS & CONDITIONS AND FAQs

MINIMUM REQUIREMENTS

  • You must provide your own gazebo and bars.
  • You must provide your own battery-operated work lights for inside your stall
  • You must show all relevant RSA signage and abide by all RSA rules
  • RSA certificates must be brought and kept on your person all day – to be checked and ratified by Orange City Council staff.
  • Provide 1 x staff per vendor who will be a designated RSA marshal, they must wear a council provided vest to identify themselves.
  • As an FYI bar vendors (separate EOI) have been directed that no wines from outside the Blayney/Cabonne/Orange region are to be sold. Unless alternate wine offerings are part of their local business’s identity.
  • For yourselves, we are happy to accept your wines if the fruit is from a vinyard outside of our region, again preference to those with a cellar door in Orange/Blayney/Cabonne.
  • Water must always be available to anyone for free from your bar.
    • There will be a water station on-site to refill from, if required
  • All wine sites are unpowered, please bring your own ice.
  • If it is sprinkling it is up to you to provide shelter etc to remain dry.
  • No pets allowed, including vendor pets.
  • All vendors must have hand sanitiser available and on the bar at all times.
  • Due to space, you may not park your vehicle next to your stall during the event ( for bump-in is okay)

 

Noteworthy licence conditions (please note, these are still ongoing, and you will receive final updates closer to the day)

  • We are working with the Office of Liquor and Gaming and local police to be able to offer wine by the bottle. This is not guaranteed, however current plans are that we can offer bottles until 7pm, after which we revert to by the glass (150ml pours).
  • We are aiming to be able to have beers up to 7% on offer
    • This is only applicable to locally brewed beers, to show their full range
    • This will cease at 7pm, after which 5% is the maximum strength
  • Maximum strength on cider and pre-mixed cans is 5% for the entirety of the event
  • RSA certificates must be brought and kept on your person all day – to be checked and ratified by Orange City Council staff.
  • You must provide 1 x staff per vendor who will be a designated RSA marshal and will wear a council-provided vest to identify themselves.

You will be trading under Orange City Council’s liquor licence in Robertson Park, therefore we expect a high level of respect for the RSA from all vendors. No rules will be bent, and we will be looking for your help to report any intoxicated patrons to our security for evacuation from this event. We will be monitoring you, and if you are seen to be breaking the rules, you may be asked to stop service immediately, pack up and leave.

Enthusiastic compliance will ensure the success of the bigger vision.

Noteworthy licence conditions
Note these are still ongoing, and you will receive final update closer to the day.

  • We are working with the Office of Liquor and Gaming and local police to be able to offer wine by the bottle. This is not guaranteed, however current plans are that we can offer bottles until 7pm, after which we revert to by the glass (150ml pours).
  • We are aiming to be able to have beers up to 7% on offer. This is only applicable to locally brewed beers, to show their full range. This will cease at 7pm, after which 5% is the maximum strength.
  • Maximum strength on cider and pre-mixed cans is 5% for the entirety of the event.
  • A low-alcohol (less than 2.7%) beverage option must be available at all bars.
  • Any drink prepared on the premises must not contain alcohol by volume of more than 40% spirits or liqueur, noting that any spirits must be served with a non-alcohol mixer as prepared by bar staff and not provided to patrons separately. Spirits and liqueur must be restricted to a 30ml pour per drink.
  • RSA certificates must be brought and kept on your person all day – to be checked and ratified by Orange City Council staff.
  • You must provide 1 x staff per vendor who will be a designated RSA marshal and will wear a council-provided vest to identify themselves.
  • You will be trading under Orange City Council’s liquor licence in Robertson Park, therefore we expect a high level of respect for the RSA from all vendors. No rules will be bent, and we will be looking for your help to report any intoxicated patrons to our security for evacuation from this event. We will be monitoring this, and if you are seen to be breaking the rules, you may be asked to stop service immediately, pack up and leave.

Enthusiastic compliance will ensure the success of the bigger vision.

FAQs

Why are all the vendors placed on the street and not in the park?

Our grant is from the Transport for NSW Open Streets Program. The key criteria for us to receive this grant is that we close streets and activate them for the purposes of an event.

What happens in poor weather?

If this event is forecast to experience light showers it will go ahead as usual. If extreme weather is in the forecast a decision will be made by Orange City Council and communicated to all vendors to move location to the Naylor Pavilion at the Orange Showground. This will result in the capacity of the event being reduced by approximately half. This may result in your stall size being reduced to 3x3m. Fingers crossed this won’t need to happen!

How much will it cost for us to be a vendor?

Usually at events like this, there will be a hefty fee to exhibit, as the potential for large profit is high. It is also very common practice at festivals to take a minimum cut of 10% of profits. But this event is for our local businesses. We want to promote you and sell our region, therefore we will be keeping the fee down to a minimal amount of $57.60.

How does Liquor Licensing work?

We have a liquor licence for council-owned land, Robertson Park and the adjoining streets included. You cannot trade under your licence, nor show any signs of your licence number anywhere. The final conditions of this licence will be shared with you at a later date.

Who is liable if the vendors break the rules of RSA?

Every individual with RSA is always responsible and liable for their service of alcohol, however as the licence-holder ultimately Council is liable.

If the rules are broken it will look bad for the vendor, this event, Orange City Council, and our town. Taking liberties will result in damaging our relationship and risks potential exclusion from any future events. We see Zest Fest not as Council’s event, but our town’s event. Let’s show respect for the rules, and for one another. Enthusiastic compliance ensures the success of the event. If you are seen to be bending/breaking RSA rules you may be asked to stop service and pack up immediately.

Remember: every individual with RSA is always responsible and liable for their service of alcohol.

Will over 18’s be identifiable?

Over 18’s will receive a wristband upon entry. However, do not take this as a guarantee of age. Always ask people for ID where required, wristband or not, in line with rules of RSA.

I want to sell food as well; can I do that from the same stall?

This is not an option for wine stalls, only for bars. However, we may be able to accommodate for some nibbles. Please indicate this on the final page. This cannot be guaranteed

What vessels should we be using?

We will aim for sustainability at this event. Thus, we plan to have a plastic festival cup for sale at entry: stemless wine glasses and regular cups. This will be branded and large enough to accommodate both a schooner size and wine glass size. We will be endeavouring to have the ml lines marked, but please bring your own beverage measurers in case.

Why are they plastic when it’s meant to be sustainable?

They are reusable, and unfortunately glass or steel cannot be used under our license for safety reasons.

When it comes to cans, please open them and pour into purchased vessels. Then please use the appropriate recycling bin provided to your station, or reuse them if appropriate. This excludes non-alcoholic drinks. Non-alcoholic drinks can be served in cans.

I want to bolster what I am offering, inject some creativity and styling and make my space fun, but 3x3 is too small.

If this is the case, you are welcome to apply as a bar vendor, in the other portal and follow the instructions there.

Why is there one bigger bar on the floorplan?

We have a platinum sponsor who has come on for this event, the Hotel Canobolas. They have paid a large fee to take on that position. They understand this event is to support all our local vendors and are keen to work alongside everyone to showcase our whole region, however, one of the conditions of their sponsorship is that they have gained the right to have first pick on bar location, as well as a larger size. Sponsorship opportunities were awarded following an earlier EOI process.

Why are you asking for a figure for total revenue made on the day?

We have come a long way to get this event to where we are, and we want to take it further. If we have the ability to say ‘this event made a total of $XX for our local vendors’ that is a serious tool, and one we can use for future events. For reference, with festivals normally taking 10% of revenue as part of your entry fee, organisers would usually know this figure. Information gathered on this question will be consolidated and therefore treated as commercial in confidence by Council.

How do I fix my gazebo down?

Being that all vendors are placed on the streets, pegging your tent down will not be an option. Please ensure you bring appropriate weights for your legs in case of wind.